Adoption is never a sudden event, but one which requires an individual or organization to learn about alternatives to a current practice (new knowledge), to form a favourable opinion about these alternatives (being persuaded and being convinced), and then to make the decision to try them out
Institutionalization refers to the development of the necessary relationships, practices and procedures that are needed so that the capitalization process which has just been completed, becomes a regular feature within an organization.
Many other persons who have not been part of it can also benefit from the lessons that have been drawn. The team in charge of the capitalisation process needs to find a way to reach these other persons , for which it needs to develop a communications plan
“Facilitation” refers to the process of helping a group to attain its goal by designing and using engagement methods. It is the key to building and sustaining the participatory activities of effective experience capitalization.
Focusing on those who are interested and involved in a reflection process, and in learning from and sharing the lessons from their work, the project considers different activities distributed during a few months.
The first steps of a capitalization process include the selection of the case (or experience) to describe and analyse, a discussion about the expected outcomes, and the identification of those who are to participate in it.
A capitalization processes must be flexible, and it must adapt to the context or to the changing interests of all participants. But it must be prepared in detail so that it reaches the objectives it wants to reach.
Telling the story of what actually happened in the field means first collecting enough information from a wide diversity of sources. Storing and ordering this information in a systematic way is also essential.
Instead of looking at what activities have been implemented, the analysis aims to discover why did the team decide to implement these activities. And instead of measuring results, an analysis aims to discover the reasons behind these results.
Lessons can be presented in different formats (written, oral, audiovisual and/or electronic, etc.) - depending on the target audience. Yet, whatever the final choice, it will be necessary to first capture the results in writing.
© 2016, CTA. Technical Centre for Agricultural and Rural Cooperation
CTA is a joint institution operating under the framework of the Cotonou Agreement between the ACP Group of States (Africa, the Caribbean and the Pacific) and the EU Member States (European Union). CTA is funded by the European Union.