CTA organized the second workshop in Senegal with more than 30 participants from the region (coming from Benin, Burkina Faso, Cameroon, Madagascar, Mali, Mauritania, Niger and Senegal). This took place from the 5th to the 9th of February 2018, in the same venue as before (the “Residences Mamoune”) in Dakar, Senegal. The objective of this second workshop was to finalize the documentation process, focusing on all the cases which were selected, and to prepare for the institutionalization of the approach.
The meeting started with a review of the steps taken and of the general methodology. After a general presentation, the facilitators invited all participants to look back at their experience with the approach, focusing on a particular aspect. They formed five groups which discussed and shared the main ideas regarding (i) the process of collecting information, (ii) the exchange of information within a group or a community of practice, (iii) the difficulties seen in terms of group dynamics, (iv) the need to manage time effectively, and (v) the need to select a group of capitalization “champions” and to engage them in the ongoing processes. Most of the observations made were easily recognised by all participants.
A next session focused on the documents prepared by all participants (during and after the first workshop). In a peer-review process, these were all read in pairs, focusing on the titles chosen, their length, the general structure, and on the coherence and clarity of the arguments presented. This led to a discussion around the products and channels to use, after a first draft document is ready. The facilitators highlighted and compared the benefits of audio and visual media, and also of the different written products (guidebooks, manuals, articles, bulletins, etc.). A total of 27 cases were completed before the end of the workshop, all of which are being revised and edited.
The focus was then on the steps needed for institutionalisation. Forming new groups and following a “world café” method, all participants looked at the conditions which are necessary, at the best way to share results with colleagues or within an organization, or at the importance of focusing on the internal culture, structures and hierarchies. Once again, the different group discussions and the plenary presentations helped participants share many ideas. And this was followed by a joint discussion about the upcoming steps, especially looking at the anticipated request for further training of trainers and the shared production of materials to facilitate experience capitalisation workshops.